Solo professionals miss 35–50% of inbound inquiries because they’re already on a call, in a meeting, or heads-down on client work. Our AI receptionist answers, qualifies, books the consultation, sends the intake form, and texts you only the messages worth interrupting for — starting at $197/month.
The complete guide to capturing every missed inquiry and building referral systems without a marketing team.
Captures who’s calling, what they need, urgency, budget signal, and whether they’re a fit for your practice. Handles legal intake, tax client onboarding, coaching discovery — trained on your specific practice.
Books straight into Calendly or Cal.com against your real availability. Confirms via SMS. Sends meeting prep details. Reschedules without your involvement.
Trained on your fee schedule, retainer structures, hourly rates, and packages. Answers ‘how much for a will’ or ‘do you do estate planning’ without you on the line.
Pushes the right intake form (DocuSign, Typeform, Google Forms) to qualified leads before the consultation — so the call is productive, not introductory.
While you’re in court, on a flight, or with another client — the AI fields urgent vs not, books the not-urgent, and texts you only the genuinely urgent.
Family law, estate planning, immigration, small business — where intake is high-friction and conversion depends on responsiveness.
Solo CPAs and bookkeepers where new-client inquiries spike Jan–April and you can’t be the receptionist.
Anyone running a high-ticket 1:1 service business who’s losing leads to slow follow-up.
Designers, devs, copywriters running a productized service or retainer-based shop. The AI fields prospects so you stay in deep work.
Solo pros doing fewer than 10 inquiries/month (the AI is over-engineered for your volume). Anyone who genuinely wants to take every call themselves — that’s fine, this isn’t for you. Practices on a proprietary CRM we haven’t integrated with — we’ll quote integration cost honestly.
Up to 250 calls/month. Includes Calendly/Cal.com integration, custom voice training, intake form push, SMS confirmations, OOO triage. Setup: 4 days.
Up to 800 calls/month. Multi-calendar routing, per-team-member intake forms, monthly conversion + missed-call recovery reports.
Multi-attorney/consultant routing, conflict-of-interest checks, integration with your case-management or practice-management software.
£155 / £315 (UK) · A$295 / A$595 (Australia) · €180 / €365 (Eurozone) · AED 720 / AED 1,455 (UAE). Local payment via Stripe and Wise. UTC ±12 hours of delivery support included.
Not call volume. Not minutes answered. Net new qualified consultations the AI booked into your calendar — that your old voicemail-and-callback system would have lost to the next professional on Google. We track each lead from call to retainer signed so you know exactly what the AI is worth.
30-minute demo. We’ll set up a test AI receptionist trained on your services, fees, and intake process. You forward a single number to test it for 14 days. No contract until you’ve seen it book your real clients.
Solo consultants, coaches, therapists, accountants and practitioners share a structural trap: the hours you are earning are the hours you cannot answer the phone. Every enquiry arriving while you are with a client competes with a competitor who happens to be free.
The usual fixes all have a catch. Voicemail loses most callers, because someone with a problem rings the next name rather than leaving a message. A human answering service costs per call and takes a message rather than booking, so you still do the work. Blocking admin time to return calls means responding hours later, by which point the enquiry has usually gone elsewhere.
What an agent changes is that the call ends in a booking. Not a message, not a callback promise, a slot in your calendar while the caller is still deciding.
Your actual availability rules. Not just open hours. Buffers between sessions, appointment types with different durations, days you do not take new clients, and how far ahead you will book.
What you will and will not take on. A qualifying question or two that lets the wrong enquiry opt out politely saves you more time than anything else. Solo practitioners consistently under-use this and end up with a full calendar of unsuitable calls.
Your escalation triggers. Existing client in distress, anything needing professional judgment, complaints. Write them down, then test each one yourself before going live.
What the agent says about itself. Have it identify itself plainly. It costs you nothing in bookings and removes the only objection that actually damages trust.
If you take calls from prospective clients while you are with existing ones, yes, more than a larger firm does. A ten-person practice has someone else to pick up; you do not. A caller who reaches your voicemail at 2pm while you are in a session has usually rung the next person on their list before you finish. The agent answers, qualifies and books, so the enquiry does not depend on you being free.
Far less than they mind voicemail, which is the honest alternative for the calls at issue. What does bother people is an agent pretending to be a person and getting caught, or one with no way through to a human. Configure it to identify itself and give every caller an obvious route to you, and the objection largely disappears.
Typically a flat monthly fee in the low hundreds, with a one-off setup fee for the call flow and calendar integration. The comparison worth making is not against a receptionist salary, which you were never going to pay, but against the enquiries currently reaching voicemail. For most solo professionals, one recovered client a month covers it several times over.
Yes. It reads your live availability from Google Calendar, Outlook or your booking tool, respects the buffers and appointment types you set, and books inside the call rather than promising a callback. It should also handle rescheduling and cancellation so freed slots go back into availability rather than staying blocked.
You define the triggers before it goes live: an existing client in distress, anything requiring professional judgment, a complaint, anything you simply want to take yourself. Those route to a live transfer where you are available or to a flagged callback with the full conversation captured. Test each trigger yourself before launch; untested escalation is where these setups actually fail.
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