Most United States SMBs lose 8–15 hours/week to repetitive workflows their team should never have to touch — invoicing, lead routing, content scheduling, follow-ups. We build n8n / Zapier / Make stacks that recover those hours, priced in $.
Built compliant with SOC 2 controls and HIPAA-ready integrations for healthcare clients. You work with an operator who has shipped these systems before, not a bd rep passing you off to a delivery team in the wrong timezone. Delivery hours overlap with your PT, MT, CT, ET (UTC-8 to UTC-4) business day.
Captures inbound from forms, ads, calls; deduplicates; scores; assigns; logs in your CRM (HubSpot, Pipedrive, Salesforce, GHL).
Generates invoices from completed-job triggers, sends, follows up overdue. Stripe / Xero / QuickBooks integrated.
From content brief to scheduled posts: AI drafting, your review step, then publishing via Buffer / Later / native APIs.
GPT-routes incoming emails by intent (support, sales, partnership, junk), drafts replies for your review.
Daily/weekly Slack/email digests from your stack. The right number in front of you each morning.
Federal regulation note: TCPA-compliant calling and TX/CA two-party consent recording supported out of the box. Delivery hours overlap PT, MT, CT, ET (UTC-8 to UTC-4). We accept payment via Stripe, ACH, all major cards.
Up to mid-volume usage. Includes integration with one core stack tool. 30-day pilot.
Up to high-volume usage. Multi-stack integration, monthly performance + ROI reports.
Custom integration, dedicated success engineer, quarterly business reviews, SLA.
Not vanity. Not call volume. Not impressions. We report on USD-denominated revenue captured or hours saved that your team would have lost. Reviewed monthly. If we are not paying for ourselves by month two, we exit and refund the difference.
Tell us your vertical and your biggest growth bottleneck. We will walk you through whether Workflow Automation is the right fix for your United States business — and if it is, what shipping it looks like. No pitch deck.
The economics here are driven by labour cost. A US operations or admin hire, fully loaded with benefits and payroll taxes, is expensive enough that automation pays back quickly on any process running at real volume. That pushes the useful threshold much lower than most owners assume.
In rough order of return across the engagements we run: enquiry routing and first response, because speed converts and the work is pure coordination; quote and invoice generation, high frequency and error-prone by hand; client and employee onboarding, where inconsistency compounds every month afterwards; support triage, which scales linearly with customers and quietly eats the team; and reporting last, which saves your own time rather than producing revenue.
Write the process down first. Automating an undefined process produces consistent errors rather than consistency. Roughly a third of steps in a typical process do not survive being written out, which is the cheapest automation available and it costs nothing.
Ship one, then the next. One automation live in week three teaches you more than a complete design delivered in month three. We sequence so the highest-return process goes live first and effectively funds the rest of the build, and we plan the first fortnight after each launch as tuning rather than saving.
Replacing repeated manual steps across sales, support, finance and admin with systems that run without a person: routing enquiries to the right owner, generating quotes and invoices, onboarding clients or staff through a fixed sequence, triaging support tickets, and assembling reports. The aim is added capacity without added headcount.
Rank candidates by frequency multiplied by minutes rather than by irritation. Across most businesses the first four are lead capture into the CRM, first response to enquiries, scheduling and reminders, and quote or invoice generation. Those four account for most of the recoverable time in a business under thirty people. Reporting comes last, because it saves your time rather than making money.
Software is the smaller half: connector platforms run from tens to a few hundred dollars a month depending on task volume. The build is the real cost, as a one-off fee scaled to the number of processes plus a smaller monthly figure for maintenance, since automations break when the systems around them change. Compare against the fully loaded cost of the US hire you are avoiding, including benefits and payroll taxes.
Yes, with deliberate choices. Connector platforms can be self-hosted or run in US regions, and the major cloud providers offer US data residency. The exception is model inference, where you need a provider offering a US region or a smaller model on your own infrastructure. Decide this before the build, because retrofitting data residency means rebuilding whatever touches personal data.
It depends on your sector. Healthcare needs a BAA with anything touching protected health information; financial services and legal have their own retention and confidentiality obligations; and several states now have privacy statutes with their own consumer rights. Raise your obligations at scoping so the architecture reflects them, rather than discovering them during an audit.
Want this built for you? Talk to us →